Sponsorship request letter templates

A good sponsorship letter fits on one page: who you are, what you need, exactly how much, what the sponsor gets, and how to give. Copy a template and change the details.

By the Zanja team · Updated 8 November 2026

Free to start. Zanja keeps 5% of each donation and nothing else.
Supporters give with Airtel Money, MTN MoMo, Zamtel Kwacha, Visa and Mastercard.
Cash out to mobile money or a Zambian bank account (minimum K50).

Student: school or university fees

“Dear [name], my name is [your name], a [year/grade] student at [school/university] studying [course]. I have been admitted for [year] but my family can only cover part of the fees. The balance is K[amount] (fee statement attached), due by [date]. I am asking if you would sponsor all or part of this amount. I will send you my results each term and the receipts for the fees paid. You can give here: [link], or contact me on [phone]. Thank you for considering my request. Yours sincerely, [name].”

NGO or charity project

“Dear [name], [organisation] is a registered organisation in [town] that [what you do]. We are raising K[amount] to [project], which will [result, for example feed 60 children every school day for a year]. The budget is attached. We would be grateful if [company] would sponsor [specific part, for example the kitchen equipment, K[amount]]. We will acknowledge your support on our page and send a report with photos when it is complete. Our project page is [link]. Kind regards, [name, position, phone].”

Event sponsorship

“Dear [name], we are organising [event] on [date] at [venue], expecting about [number] guests, to raise money for [cause]. We are looking for sponsors at K[amount] (main sponsor) and K[amount] (supporting sponsor). Sponsors will be thanked at the event and on our posters and social media. Please let us know by [date]. Event details: [link]. Thank you, [name, phone].”

Church building project

“Dear [name], [church] in [area] is [project, for example roofing the new church] before [date]. The materials list with prices is here: [link]. We are inviting friends and businesses to sponsor an item, for example iron sheets or cement. Every gift is recorded and we will share photos as the work progresses. God bless you, [name, position, phone].”